Project Coordination Officer

About the Role

PSE Consultants Limited is seeking a capable and detail-oriented Project Coordination Officer to provide central coordination, documentation, and reporting support for an irrigation design assignment based in Kebbi State, delivered primarily online and remotely from Abuja, Federal Capital Territory. This is a fixed-term contract role for the duration of the assignment, reporting directly to the Team Leader / Managing Director. ROLE PURPOSE The Project Coordination Officer serves as the administrative and documentary backbone of the assignment delivery system. The Officer ensures that specialist inputs from a multidisciplinary technical team — spanning water resources, survey, agronomy, safeguards, CAD/GIS, quantity surveying, and mechanical/electrical disciplines — are compiled, tracked, formatted, and submitted in accordance with the project programme and client requirements. KEY RESPONSIBILITIES Project Coordination - Maintain the project's live working registers, including the Deliverable Register, Action Tracker, RFI Register, Comment Log, Risk Register, and Issue Log. - Track progress of all specialist discipline inputs against the programme and promptly flag delays to the Team Leader. - Coordinate schedules, inputs, and deadlines across the multidisciplinary team. - Organise and minute virtual and in-person coordination meetings; maintain and circulate action logs. - Manage document version control and the project filing system in accordance with the project document control framework. - Monitor client correspondence and flag outstanding responses, approvals, and pending actions. - Represent the company in meetings in Abuja as required. Report Writing and Documentation - Assist the Team Leader and specialist experts in drafting, formatting, and editing project reports, technical sections, and deliverable packages to a professional consultant standard. - Compile and assemble milestone deliverable packages from discipline inputs, ensuring completeness and consistency prior to submission. - Prepare transmittal letters, submission cover sheets, and accompanying documentation for all client submissions. - Maintain and update the project's Assumption Register and Design Basis Register entries as directed by the Team Leader. - Ensure all reports are formatted in accordance with PSE house style and client requirements. Client Interface and Submissions - Prepare and submit deliverables to the Client Coordinator and relevant project management units as directed. - Attend client meetings, review sessions, and stakeholder engagements in Abuja and at the client's offices when required. - Record and circulate minutes of client meetings; track client comments and responses in the Comment Log. - Support the preparation of Requests for Information (RFIs) and track responses from the client. Commercial and Programme Support - Support the Team Leader in monitoring the programme against the technical production schedule. - Assist in the preparation of milestone invoice documentation at the appropriate time, subject to Team Leader confirmation of deliverable acceptance. - Maintain a log of all client submissions, transmittal references, and receipt confirmations. CONDITIONS OF ENGAGEMENT This role is contract-based for the duration of the assignment (approximately 6 months, subject to programme), with the possibility of conversion to a full staff position. Remuneration will be agreed based on qualifications and experience. Travel within Nigeria may be required as the assignment demands, with costs covered in accordance with PSE Consultants Limited policy. The role is subject to PSE Consultants Limited's confidentiality obligations under the project contract — all project materials are client-owned and strictly confidential.

Requirements

Candidates must hold a minimum of a Bachelor's degree (B.Sc., B.Eng., B.Tech., or B.A.) in Engineering, Architecture, Environmental Science, Geography, Project Management, or a closely related discipline. A minimum of 3 years of post-qualification experience is required, with at least 2 of those years spent in a coordination, documentation, or project support role within an engineering, construction, or infrastructure consultancy environment. Candidates must demonstrate proven experience in drafting or editing technical reports, feasibility studies, design reports, or similar professional consultant-standard documents. Working knowledge of document control systems, version management protocols, and project register maintenance is essential. The role demands an excellent command of written English at a formal, precise, and professional standard, as well as strong organisational skills and the ability to manage multiple concurrent workstreams and deadlines under minimal supervision. Candidates must be comfortable working remotely and must have reliable internet access and consistent availability for online team coordination. Strong attention to detail — particularly in document consistency, cross-referencing, and version control — is a non-negotiable requirement for this position. Candidates should also demonstrate an ability to read and interpret technical documents including engineering reports, design drawings, specifications, project programmes, and standards, and should be willing to engage in structured learning to support effective coordination of multidisciplinary technical outputs. Desirable requirements include: postgraduate qualification (PGD or M.Sc.) in Project Management, Engineering Management, or a related field; membership or student membership of a relevant professional body (NSE, COREN, NIA, NIPM, PMI, or equivalent); familiarity with World Bank or donor-funded project delivery protocols, reporting requirements, or procurement processes; prior experience on agricultural, irrigation, water resources, or rural infrastructure projects; and experience using collaboration and project management tools such as MS Teams or Google Workspace.

Must-Have Skills

• Technical report writing and editing
• Document control and version management
• Project register maintenance (Deliverable Register, Action Tracker, Risk Register, RFI Register)
• Multidisciplinary team coordination
• Meeting organisation, minuting, and action tracking
• Client correspondence tracking
• Deliverable compilation and submission management
• Strong written English at professional consultant standard
• Ability to work independently and remotely
• Attention to detail in document consistency and cross-referencing

Nice-to-Have Skills

• Familiarity with World Bank or donor-funded project protocols
• Experience on irrigation, water resources, or rural infrastructure projects
• Preparation of transmittal letters and submission cover documentation
• Commercial support including milestone invoice documentation
• Stakeholder engagement and client meeting facilitation

Technical Skills

Education

Disciplines: Engineering, Architecture, Environmental Science, Geography, Project Management